Keep it Simple by Doing Less

We've previously discussed the Pomodoro Technique, and how it helps you stay focused on a single task. But what happens when you have too many tasks competing for your attention in the first place?

The multitasking culture has become increasingly prevalent as more jobs require employees to be always connected and available 24/7. This creates burnout and puts a strain on personal relationships.

While we attain satisfaction from helping people, we are often cluttering up our schedules doing things that other people didn't want to do. We say yes too quickly out of fear of missed opportunities or conflict.

Zen Habits offers great guidance on declining opportunities strategically. The short-term concerns about saying no have minimal long-term impact. It's not the end of the world to turn something down.

BlackJack Meetings

At Infomatix, we hold BlackJack meetings to discuss our time. They're fast (21 minutes) and follow a clear agenda so we walk away with a sense of who has a lot to do, who needs help, and who is available to help.

These meetings reduce multitasking, improve productivity, and make sure nobody on the team is silently drowning in work.

Take Control of Your Time

At the end of the day, managing your time wisely is your responsibility. Saying no is not an indicator for a lack of respect or insensitivity. It's a sign that you value your time and the quality of your work.

Continuously pushing people beyond their limits is inappropriate. Keep it simple, do less, and do it better.